One of the world’s largest alternative asset managers is looking to hire an Administrative Assistant to join their Legal and Compliance team. This is a contract role and is based in Miami.
Responsibilities:
Managing calendar(s) including scheduling internal and external appointments, confirming meetings, coordinating with other assistants
Answering calls and acting as a gatekeeper for senior professionals
Booking conference rooms for internal and external meetings; meeting and greeting guests, registering guests in the visitors’ system
Managing detailed corporate expenses including tracking receipts and reimbursements
Coordinating travel arrangements including flights, visas/passports, cars, hotels, and other reservations
Acting as back-up support for other senior professionals
Qualifications:
5+ years of administrative assistant experience supporting 2 or more senior professionals
Technically savvy in Microsoft suite
Highly organized with strong attention to detail
Ability to multi-task and prioritize competing tasks and deadlines
Experience with coordinating travel arrangements; familiarity with Concur is preferred
Ability to work under pressure
Perform duties with the highest level of confidentiality and integrity
Strong communication skills; high EQ
An autonomous worker with strong follow-through skills
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