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Accounts Payable Associate

  • Compensation: 75,000 - 110,000 yearly
  • Location: New York, New York
  • Type: Perm
  • Job #18498

The firm is seeking an Accounts Payable Specialist who is extremely organized, pays close attention to detail and thrives in a fast-paced environment. This opportunity is a hands-on accounting role that focuses on the processing of vendor invoices for multiple legal entities, including setting up payments, and creating the related journal entries in the general ledgers.

Primary Objectives

  • Assist with all aspects of Accounts Payable including managing all incoming invoices and handling communications with vendors
  • Process vendor invoices through automated AP system (Concur), ensuring all amounts, vendors, GL accounts and departments are accurate for synchronization into accounting GL system (NetSuite) and obtaining relevant approvals from business owners
  • Set up payment templates for new vendors in online banking system
  • Set up payments (wire, ACH, check) for vendors on a weekly basis
  • Manage AP aging schedule in the GL system (NetSuite) and ensure timely payment remittance
  • Assist with cash reconciliations
  • Coordinate with vendor management team and legal department to ensure proper onboarding procedures are followed for new vendors
  • Collect and organize all relevant documentation for new vendors including tax forms and payment instructions
  • Review and process employee expense reports and related reimbursement payments
  • Propose process improvements and best practices


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