The firm is seeking an Accounts Payable Specialist who is extremely organized, pays close attention to detail and thrives in a fast-paced environment. This opportunity is a hands-on accounting role that focuses on the processing of vendor invoices for multiple legal entities, including setting up payments, and creating the related journal entries in the general ledgers.
Primary Objectives
Assist with all aspects of Accounts Payable including managing all incoming invoices and handling communications with vendors
Process vendor invoices through automated AP system (Concur), ensuring all amounts, vendors, GL accounts and departments are accurate for synchronization into accounting GL system (NetSuite) and obtaining relevant approvals from business owners
Set up payment templates for new vendors in online banking system
Set up payments (wire, ACH, check) for vendors on a weekly basis
Manage AP aging schedule in the GL system (NetSuite) and ensure timely payment remittance
Assist with cash reconciliations
Coordinate with vendor management team and legal department to ensure proper onboarding procedures are followed for new vendors
Collect and organize all relevant documentation for new vendors including tax forms and payment instructions
Review and process employee expense reports and related reimbursement payments
Propose process improvements and best practices
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